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Information collected

Oxford Sail Training Trust only collects information supplied by you on the forms contained in this site, from the web-site log files, from the membership application form and the yearly membership renewal form.

Use of your personal information

1 This policy explains when and why we collect personal information about our clients, how we use it and how we keep it secure and your rights in relation to it.

2 We may collect, use and store your personal data, as described in this Data Processing Policy and as described when we collect data from you.

3 We reserve the right to amend this Data Processing Policy from time to time without prior notice.

4 We will always comply with the General Data Protection Regulation (GDPR) when dealing with your personal data. Further details on the GDPR can be found at the website for the Information Commissioner ( For the purposes of the GDPR, we will be the “controller” of all personal data we hold about you.

5 We will not transfer your personal data outside the EEA without your consent.

6 We have implemented generally accepted standards of technology and operational security in order to protect personal data from loss, misuse, or unauthorised alteration or destruction.

7 Please note however that where you are transmitting information to us over the internet this can never be guaranteed to be 100% secure.

8 For any payments which we take from you online we will use a recognised online secure payment system.

9 We will notify you promptly in the event of any breach of your personal data which might expose you to serious risk.

10 We will never sell your personal data. We will not share your personal data with any third parties without your prior consent (which you are free to withhold) except where required to do so by law.

11 We may pass your personal data to third parties who are service providers, agents and subcontractors to us for the purposes of completing tasks and providing services to you on our behalf (e.g. to print newsletters and send you mailings). However, we disclose only the personal data that is necessary for the third party to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own purposes.

12 We will hold your personal data on our systems for as long as is necessary to comply with our legal obligations. We will review your personal data every year to establish whether we are still entitled to process it. If we decide that we are not entitled to do so, we will stop processing your personal data except that we will retain your personal data in an archived form in order to be able to comply with future legal obligations e.g. compliance with tax requirements and exemptions, and the establishment exercise or defence of legal claims.

13 We securely destroy all financial information once we have used it and no longer need it.

14 You have rights under the GDPR: (a) to access your personal data (b) to be provided with information about how your personal data is processed (c) to have your personal data corrected (d) to have your personal data erased in certain circumstances (e) to object to or restrict how your personal data is processed (f) to have your personal data transferred to yourself or to another business in certain circumstances.

15 You have the right to take any complaints about how we process your personal data to the Information Commissioner.

Linked web sites

Our web site contains links to other web sites which are outside our control and are not covered by this Privacy Policy. If you access other sites using the links provided, the operators of these sites may collect information from you which will be used by them in accordance with their privacy policy, which may differ from ours.


Oxford Sail Training Trust only uses cookies on this site for the purposes of user logins and user polls.

Access to your personal information held by Oxford Sail Training Trust

You have a right to access the personal data that is held about you. To obtain a copy of any personal information Oxford Sail Training Trust holds about you, please write to the Centre Manager at the address on the contact page.